Office relocation is an exciting and involved process, whether you are moving within the city or to a completely new city altogether. Moving to a new office space is a transformative step which the company will experience together in preparation for a new chapter of growth. Despite the excitement of moving to a new office, it can also be a period of chaos if the moving process is not planned and managed precisely and in advance. It involves planning the new space according to the existing furniture and equipment and if they do not suit the new place, deciding if they need to be replaced. Creating a moving checklist which is accessible to all involved in the moving plans is a good idea and will ensure that everyone is working towards one goal and timeline.
Preparing for the relocation
Along with the checklist, create a team to assist with the planning and practical aspects of organising the move. Everyone involved should be aware of the final moving date and work within that period to ensure they complete their assigned responsibilities. Communication is key, so any potential problems can be dealt with early to ensure a smooth transition from the old location to the new one. Get a layout of the new office space and assign ahead designated areas so that unpacking can happen quickly. This process should happen at least three months before the moving day, and it would be advisable to contact professional moving companies to find out about services and costings.
Setting a realistic timeline
By starting the planning and checklist early you will be able to set a realistic timeline and avoid to a large degree, the stress and mess that can happen during an unplanned moving process. Appoint a project manager or coordinator to navigate the different areas of the move that need handling, such as ensuring the packing and unpacking teams are aware of what is required and have the necessary resources to do their assigned task correctly. The coordinator can also be in charge of selecting the most suitable service for office removals London and lock in the date so there is no last minute rush. With a realistic timeline set and someone to ensure that steady progress is made in the tasks leading up to the moving date, it is possible to enjoy a move that is smooth and relatively hassle free.
It goes without saying that budget allocation is very important because it will help you not overstretch yourself financially. Relocating can be costly if not planned properly, so from the beginning create an expense budget based on the tasks on your moving plan. Early planning will also help with reducing costs as you can negotiate better rates when you have enough time to do so. For example, when re-printing business cards with the new address or hiring services for office removals in London it is easier to get the best deals when there is no immediate rush.
Also to be considered are the costs including rent, legal costs, insurance, packing supplies, the cost of buying new furniture or equipment if necessary, the cost of the moving company etc. It is best to have an extra allocation for unforeseen emergencies and costs that may arise.
Assessing the new place
Planning the new office layout early is important because it gives you enough time to workout how the new office arrangement will be. It is important to keep fellow employees updated on this process so that there are no unnecessary arguments or complaints later on. Based on the agreed new office arrangement, next catalogue your office assets and decide which ones will still be functional or suit your new premises. If new furniture or equipment is needed it should be decided on early and included into the moving budget. It is a good time to purge the office of any items that no longer serve a purpose or are not compatible with the new office arrangement. This is especially important if you are downsizing. Ask employees to declutter their own workstations and areas. Create an inventory of the items that are to be taken to the new location, those to be sold or donated and those for disposing. It will make it convenient to keep track of everything.
Packing and labelling
Systematic packing and labelling will make a huge difference to the entire moving process. It is so easy to misplace items or for something such as electrical equipment and other fragile items to get damaged, if not labelled properly. Important records, items belonging to each department etc should be packed in separate moving boxes and clearly labelled so that is it is easier for the moving company personnel to unload to the correct allocated spaces in the new location. It also makes unpacking so much easier as there is no need to go in search of boxes and the items inside. According to the master list of items to be packed you can organise to have the correct packing materials on hand so that the process can happen smoothly and quickly. Once packed it will be easier for you and your chosen man and van Watford service to determine the type of vehicles needed. You can also decide if you want to take anything such as smaller fragile items or office plants in a personal vehicle for extra safe keeping.
In the chaos of shifting it is easy to forget to look into other areas such as informing the relevant places and clients or customers regarding billing address changes, sort out the insurance requirements and have the proper documentation in place for the move to the new place. Always keep you current landlords informed about your move and ensure that everything is done according to legislature requirements.
Hiring professional help
Along with this preparation the key to experiencing a smooth and trouble free move is to hire a reputed and professional man and van London service to handle the moving of the boxes and the actual logistics. They have the experience, the manpower and the correct vehicles to ensure that an office relocation happens efficiently and smoothly and that you will not need to worry about having to allocate people to carry the boxes. Use social media or search for professional man with van near me and read up on reviews or word of mouth to find a reliable service that will suit your needs and budget.
Using these suggestions you can experience a smooth office move and relocation cutting down on a lot of the chaos usually associated with such a process. Search for a removals company near me and book in your moving date early so that your shift to the new place will be trouble free.